Bitext and index selection

eLUNa offers suggestions from previously translated documents, by searching in predetermined indexes by subject or year. The options described in this chapter allow you to manage the suggestions provided by eLUNa, to better tailor the match results to your current translation assignment.

   

1. The Sources menu

 

The Sources menu allows you to see and manage the documents and indexes used in your document, and includes three submenus:

  • Bitexts, which displays the list of all documents in which matches were found.
  • Index selection, which displays the list of indexes searched and other indexes available.
  • Terminology maintenance, a menu available to focal points only to manage terminology sources at language and location level.

                                                                         

   

2. Managing bitexts

 

The Bitexts window displays the list of all documents with matches for your current assignment. The bitexts are listed alphabetically by index.

  • Document Symbol/File Name: the symbol or file name is hyperlinked and opens the bitext in a separate window. 
  • Index name: this is the index in which the bitext was found.
  • Updated: IMSearch indicates that the bitext was found when searching for Discovery matches, while StringMatchSearch indicates that matches were found for this bitext when performing a String Match search.
  • Alignment: the lego icon indicates that the bitext is automatically aligned, while the person icon indicates that alignment was manually corrected.
  • Selection options: three options are available to exclude, include or prioritize bitexts, either individually or in bulk. All bitexts containing matches for the current document are selected and given Normal priority by default. 

                                 

To modify your bitext selection in bulk, use the three top menus:

  •  Excluded: click on the Excluded option, displayed as a minus sign in red, to exclude all bitexts from results. Note that:
  • If you exclude all bitexts, you will only see suggestions from eLUNa draft in Discovery.
  • If you exclude all bitexts, you can reinstate individual bitexts by clicking on the middle radio button (shown as a dot) for the specific bitext.
  •  Normal priority: this is the option selected by default. All bitexts are included and have normal priority.
  •  High priority: this option does not work at the bulk level, due to the limitation of 5 high-priority bitexts.

To exclude or assign priority to certain documents only, click on the corresponding dot under the appropriate column:

  • Exclude: clicking on the first radio button will exclude the bitext.
  • Normal: clicking on the second radio button will include the bitext, without priority.
  • Priority: clicking on the third radio button will give priority to the bitext. Any suggestions coming from this bitext will appear first in Discovery. Note that:
  • The priority applies to suggestions with equal percentage. If there is a match with a higher percentage, the match from your prioritized bitext will appear listed in Discovery after the higher match.
  • You can give priority to up to 5 bitexts.

If the reference you need is not listed in the bitext window, you can it add manually through the Add file menu located at the top of the Bitext window:

  • type the document symbol,
  • select the location of the document,
  • then click the “Add” button. 

                                                           

The bitext, if found, will appear in the list with the label “Manually added" followed by your user name. Priority will be set to Normal by default.

                                                 

After making changes in the selection of bitexts in the window, make sure to click on Update to save your changes. The document will be reprocessed by eLUNa to display suggestions based on your new selection. Wait a few seconds for the new suggestions to appear.

                                                 

   

3. Managing indexes

 

The Index selection window displays the list of indexes that have been searched to look matches for your current assignment, as well as other indexes that were not searched that could be added manually. Indexes constitute collections of documents and are organized by location and year, and in some cases by subject or organ.

By default, eLUNa searches for matches in the following indexes:

  • Indexes for the last 3 or 4 years, depending on your language and location.
  • Language specific indexes maintained by the sections in each location (e.g. Spanish NY, Spanish Geneva)
  • Global indexes: these are indexes shared by all locations and languages and include:
  • A/RES documents, which is composed of General Assembly resolutions.
  • S/RES documents, which is composed of Security Council resolutions.
  • Basic instruments, which is composed of conventions and decisions/resolutions from special bodies.

                                                  

Exclude or add indexes by clicking on the ON/OFF toggle switches. 

                                                        

You can also add indexes from other locations. Click on the Location name to display the list of indexes available. To add all indexes in the location, click on the top toggle switch. To add indexes individually, click on the toggle switch next to the corresponding index.

                                                       

Once you have finished adjusting your indexes, click on Update . The document will be reprocessed against your new selection. The colour coding to the left of the index name indicates the status of processing of your file: A green dot indicates that processing is complete, while a red dot indicates that processing is ongoing or has not yet started.